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Guidelines for Submitting Invited Papers at the Winter AASA and Principal Papers at the Summer AAEA Meetings for Publication in the December 2009 Proceedings

Due dates:

AAEA Papers: May 15
AAEA Discussants: June 15

ASSA Papers: October 15
ASSA Discussants: November 15

Papers MUST be received by 5:00 p.m. Eastern Time on these dates.

Submission Process:

Send one copy of the paper as an e-mail attachment in Word, WordPerfect, or PDF to: AAEAProc@purdue.edu.  The original word processing document is preferred because the margins and font size can be more easily changed to conform to the guidelines in order to check the length of the manuscript and because this greatly streamlines feedback to authors.

Copyright forms must be sent in hard copy form to:

Paul V. Preckel
Department of Agricultural Economics
403 West State Street
Purdue University
West Lafayette, IN 47907

Length:

For Invited and Principal Papers, the limit is 17 pages double-spaced, including text, footnotes, references, tables, figures, and any appendices.  The page limit for discussants is four pages, also encompassing the entire manuscript, including references, footnotes, etc.  Each figure consumes at least 1/3 of a page. Only the used portions of pages are counted. That is, if you only have two lines of footnotes, then the editor will only count it as two lines even though it must be on a separate page. Attempts to circumvent the length limit with small type, less than double-spacing, illegibly small figures, or nonstandard margins will not be accepted.

Authors' identification:

In the email that has the paper attached, please include the corresponding author's name, mailing address, phone number, and e-mail address.

Abstracts and key words:

There are no abstracts or key words for Invited or Principal Papers.

Text preparation:

Double-space all material, including footnotes, references, and tables, on 8-1/2 by 11 inch standard-weight white paper. Use 1-1/4 inch margins and 12-point Times Roman or a similar type style. The title of the manuscript should appear on the first page followed by authors' names and the introductory section of the paper. All headings and subheadings are flush left.

Provide short headings for each section and subsection. Do not number sections or subsections. Section headings are denoted in bold and subsection headings, in italics. Do not indent the first paragraph after any heading. All material should be double-spaced and single sided. Follow The Chicago Manual of Style, by The University of Chicago Press, and previous issues of AJAE for style. The Authors' Final Checklist is also a good style guide, except for the matters specifically covered in these guidelines. A copy is available at

http://ajae.arec.umd.edu/Forms/AuthorsFinalChecklistAugust2007.pdf    

Footnotes:

Number footnotes consecutively throughout the paper, not page by page. Type all footnotes double-spaced on a separate page following the paper. Footnotes should be only explanatory and are not for citations or for directing the reader to a particular work. Such information can be incorporated into the text.

There is one exception: On the first page there is a true footnote that identifies the authors. Do not use any identifying mark (number or symbol) for this footnote.

Example:

(Note: Indent first line of all footnotes.)

     Angie Erickson is editor and Peter Berck is professor, Department of Agricultural and Resource Economics, and member, Giannini Foundation of Agricultural Economics, University of California at Berkeley. We would like to thank Spiro Stefanou for helpful comments on an earlier version of this manuscript. Funding was provided by the California Agricultural Experiment Station.

The footnote must include the identification sentence (the first sentence in the example); all other information is optional.

References and citations:

Place references in alphabetical order by author at the end of the paper. Only cited works may be included in the reference list. All citations should appear in the text and contain the author's name and page numbers when necessary. Citations can be inserted parenthetically and must specify the date of publication with no comma separating the list of authors and the publication date (Doe 1971, p.5). If the author's name appears as part of a sentence, a parenthetical reference is used to specify the publication date. Use "et al." only with four or more authors. Do not use et al. in the reference section. In addition, use authors' initials rather than full names.

Full details and examples of the AJAE reference style may be found at

http://ajae.arec.umd.edu/Documents/ReferenceGuideMarch2006.pdf

Tables and figures:

Place each table and figure on a separate page at the end of the paper. Double-space all material and omit vertical rules in tables. Each table and figure must have a title.

Place legends for tables at the top of the table, flush left, and bold. Capitalize the first letter in each word.

Example:

Table 1. Summary Statistics for Zambian Crops, 1979-2003

Place titles for figures at the bottom of the figure, flush left, and bold. Capitalize only the first letter of the first word.

Example:

Figure 1. Annual net sales of catfish by Mississippi producers

Use lowercase for the words "table" and "figure" in the text unless, of course, they appear at the beginning of a sentence.

Data and documentation:

Authors are expected to document their data sources, models, and estimation procedures as thoroughly as possible and to make the data used available to others for replication purposes. If an exception to this rule is desired, reasons should be given and this should be explicitly noted in the submission letter.

Page charges:

Major support for this journal comes from page charges of $95 per printed page or a fraction thereof payable by the supporting institution or granting agency. Payment does not affect acceptance, scheduling, or form of publication. Instructions for payment are sent with galley proofs. Unless otherwise stated in the submission letter, it is assumed that authors accept the responsibility and will make arrangements with supporting institutions or agencies to finance the page charges.

Copyright transfer form:

The Copyright Assignment form is available at

http://ajae.arec.umd.edu/Forms/Copyrightassignmentform.pdf  

Please print, fill out, and mail separately. Original signatures are required. Fax copies are not acceptable.

After submission:

The editor will read each of the papers and send to authors the comments that need to be incorporated before publication. In order to keep the discussants comments germane to the papers published, major changes may not be made to the papers after submission.

The final electronic version of the paper must be received by August 15. The final version will need to be submitted electronically to AAEAProc@purdue.edu in the original word processing software.

Since Invited and Principal Papers and discussions are published in the AJAE, they are expected to meet the same standards for quality and clarity of exposition as other AJAE papers.  While it is our intention to publish Invited and Principal Papers, the AJAE editors reserve the right to reject publication of an Invited or Principal Paper or discussion that clearly does not meet these standards.

 

 Updated February 20, 2009